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Add the text only when the form asks for it
Some exam and job forms require the candidate's name and the date printed inside the photo. Many official forms require the opposite. This page covers the first case and is clear about the second.
Best for student, exam and job forms
Prepare a passport size photo sheet with the name and date on each copy, then download it for printing, sharing or filing.
Optional text
Turn it on only for the forms that require it.
Exam and admit card use
Common for student records, exam files and job applications.
Readable at print size
Preview before download - text that looks fine on screen can vanish at 35 mm.
Privacy and upload note
- Your image is processed in your browser when supported. We do not ask for OTP or government login details.
- Always check the official portal requirement for dimensions, KB size, background and file format before final upload.
- This tool helps prepare the file, but final acceptance depends on the portal or department rules.
Check the final file once before uploading to the portal.
Name and date steps
- 1
Use a front-facing image suitable for a student, exam, job or office record.
- 2
Add text inside the bottom strip of the photo when it is required, and leave it off when the form wants a plain photo.
- 3
Use a short name, match the date format on the form and check the preview at print size.
- 4
PDF for printing, JPG or PNG when the file has to be shared digitally.
Passport Photo with Name and Date FAQs
Clear answers for file preparation, printing, uploads and common document requirements.
When should I add name and date to a passport photo?
Only when a school, exam board, employer or office form explicitly asks. Exam records and job applications often do. Passport, PAN, visa and most official photos require a plain photo, and text there causes a rejection.
Can I add only the name, or only the date?
Yes. Use only the fields the form asks for - leaving off anything unnecessary keeps the photo cleaner and easier to read at 35 mm.
Is this page for official passport applications?
No. Passport Seva and similar official submissions need a plain photo with no text. Use the main passport size photo maker for those.
Which date format should I use?
Whatever the form specifies. If it does not say, DD/MM/YYYY is the safest default in India. Check the preview before printing.
Can I print several name and date photos on one sheet?
Yes. Add the text, then arrange repeated copies on a printable sheet exactly as you would with a plain photo.
What if the name is too long to fit?
Shorten it if the form allows, or check the preview at print size to confirm it is still legible. Text crowding the face is worse than a slightly abbreviated name.
Instructions
How to make a passport photo with name and date
Name and date photos are routine in student, exam and job workflows - and wrong almost everywhere else. Get that decision right before you download.
Read the form first
Check whether it wants the name, the date, both, or a plain photo, before you turn anything on.
Keep the text short
Match the spelling on the form and the date format it specifies, and stop there.
Preview at print size
Text that reads clearly on a screen can be unreadable inside a 35 mm photo.
Save a plain copy as well
Keep a version without text, in case the next form rejects photos that have any.
Name and date checks
Use text carefully
- Match the name spelling to the form or the ID document exactly.
- Use the date format the institution asked for.
- Keep the text clear of the face, shoulders and crop edges.
- Never add text to a photo meant for a plain official upload.
- Check readability at actual print size before running the full sheet.
Why this is a separate page
Someone searching for a passport photo with name and date has a specific form in front of them. Keeping that intent on its own page means the main passport size photo maker can stay focused on plain photos, which is what the large majority of people need.
Where name and date photos are actually required
Exam records, school and college files, local job applications, office paperwork and printed document bundles. The safe rule is simple: add the text only when the instruction asks for it in writing.
Plain photo or text photo?
Pick the page that matches the instruction rather than adding text by default.
Common mistakes
Too much compression
Very small KB targets can make faces, signatures or document text unclear.
Wrong dimensions
Many portals reject files when the KB is correct but pixel size or aspect ratio is wrong.
Skipping the final check
Open the final file once before upload so you catch blurry output or the wrong format.
Using portal-unapproved backgrounds
Some forms need white or plain backgrounds, even if the photo size is correct.
Written by
Shrikant Yadav
Founder & Editorial Author, Photocopywala
Last updated
23 May 2026
Related exam and document tools
Passport Size Photo Maker
Use the main tool when the form wants a plain photo with no text.
Open Passport Size Photo MakerA4 Passport Photo Sheet Maker
For printing multiple copies on one page.
Open A4 Passport Photo Sheet Maker35 × 45 mm Photo Maker
When the form names the exact size as well.
Open 35 × 45 mm Photo MakerSignature Resizer
The same forms that want name and date usually want a signature file too.
Open Signature ResizerOnline help
Need help preparing this file?
If your photo, signature, PDF, or document is still not accepted on a portal, contact us. We can help prepare the final file online.
We do not ask for OTP, passwords, Aadhaar login, MPOnline login or any government portal credentials.